Art. II.- General Classification of Motions. Robert's Rules of Order Revised http:// usaascvb.info (1 of 4) [1/18/ AM]. Robert's Rules of Order is the standard for facilitating discussions and group decision-making. Robert's Rules will help your group have better meetings, not . Robert's Rules of Order after presiding over a church meeting and F. Rules of Order - parliamentary authority, superseded by any of the above that conflict.
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ROBERTS RULES CHEAT SHEET The above listed motions and points are listed in established order of precedence. "I move we suspend the rules and. Introduction to Robert's Rules of Order. What Is Parliamentary Procedure? It is a set of rules for conduct at meetings that allows everyone to be heard and to. Title: Robert's Rules of Order Pocket Manual of Rules Of Order For The object of Rules of Order in deliberative assemblies, is to assist an.
Who decides that a remark is inappropriate? The chair of the meeting has the duty of enforcing the rules and should speak up and stop a director who makes one of these remarks. If the chair neglects to do this, any director can raise a Point of Order.
When that happens, the chair makes a ruling as to whether the remark can be allowed in discussion. In that case, the board will decide, by majority vote, whether the remark can be made. The board is the final authority—subject of course to any legal advice you receive from your attorney.
Note that Appeals pertaining to language and decorum may not be debated. Learn more about Point of Order and Appeal here. Do these rules apply to the members of our organization as well? Yes, ordinary members must also follow these rules as well as directors of the board.
If your nonprofit organization serves the public, however, and invites members of the public to speak at your meetings, the rules may be different. Most associations should therefore have a provision in their by-laws for a relatively small quorum.
An actual number can be listed, or a percentage of the membership can be specified. No single number or percentage will be suitable for all associations.
A quorum should be a small enough number to permit the business of the association to proceed, but large enough to prevent a small minority from abusing the right of the majority of the members by passing motions that do not represent the thinking of the majority.
The quorum for a committee of the whole is the same as that for a regular meeting, unless the by-laws of the association specify otherwise. If a committee of the whole finds itself without a quorum, it can do nothing but rise and report to the regular meeting.
In all other committees and task forces a quorum is a majority of the members of the committee or task force. In any meeting of delegates, the quorum is a majority of the number of delegates who have been registered as attending, even if some of them have departed.
In the absence of a quorum, any business transacted is null and void. In such a case, however, it is that business that is illegal, not the meeting.
If the associations rules require that the meeting be held, the absence of a quorum in no way detracts from the fact that the rules were complied with and the meeting held, even though it had to adjourn immediately.
The only actions that can legally be taken in the absence of a quorum are to fix the time in which to adjourn, recess, or take measures to obtain a quorum for example, contacting members during a recess and asking them to attend.
The prohibition against transacting business in the absence of a quorum cannot be waived even by unanimous consent. If an important opportunity would be lost unless acted upon immediately, the members present at the meeting canat their own riskact in the emergency in the hope that their actions will be ratified at a later meeting at which a quorum is present. Before calling a meeting to order, the chair should be sure a quorum is present.
If a quorum cannot be obtained, the chair should call the meeting 7 to order, announce the absence of a quorum and entertain a motion to adjourn or one of the other motions allowed, as described above. If a meeting has a quorum to begin with, but members leave the meeting, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum is no longer present.
Any member noticing the apparent absence of a quorum can raise a point of order to that effect at any time so long as he or she does not interrupt a person who is speaking. A member must question the presence of a quorum at the time a vote on a motion is to be taken. A member may not at some later time question the validity of an action on the grounds that a quorum was not present when the vote was taken.
If a meeting has to be adjourned because of a lack of a quorum, either before it conducts any business or part way through the meeting, the association must call another meeting to complete the business of the meeting.
The usual quorum requirements apply to any subsequent meeting unless the association has specified in its by-laws a procedure to be used in such a situation. The by-laws could stipulate, for example, that if a meeting had to be terminated for lack of a quorum, another meeting will be held x days or weeks later, and that the number of members attending that meeting will constitute a quorum. If the by-laws do not provide for a special procedure, all the usual requirements for calling and holding meetings apply.
The Agenda The agenda consists of the items of business to be discussed by a meeting. It is made up of special and general orders. Usually the chair or another designated person is charged with the responsibility for preparing the agenda. The person preparing the agenda can, of course, seek assistance with the task. The agenda can be amended either before or after it is adopted. Until the meeting adopts the proposed agenda, the latter is merely a proposal.
When a motion to adopt the agenda is made, therefore, the meeting can, by 8 motions requiring simple majorities, add items to, delete items from, or rearrange the order of items on the proposed agenda. Once the agenda has been adopted, the business items on it are the property of the meeting, not of the groups or individuals who submitted the items.
Any change to the agenda, once it has been adopted, can be made by motion, but any such motions require two-thirds or larger majorities to pass. If an individual has submitted a motion for debate by a meeting, but decides, after the agenda has been adopted, not to present the motion, the individual cannot simply withdraw the motion from the agenda; that action requires a two-thirds majority vote, because the effect is to amend the agenda.
The individual may choose not to move the motion, but it is the right of any other person attending the meeting to move the motion if he or she wants to do so. To expedite progress of the meeting, the chair may announce that the individual would like to withdraw the motion, and ask if there is any objection.
If no one objects, the chair can go on to the next item of business, because a unanimous lack of objection is, in effect, a unanimous vote to delete the item from the agenda.
Once the agenda has been adopted, each item of business on the agenda will come before the meeting unless: 1 no one moves a motion, 2 no one objects to withdrawal suggested by the sponsoring individual or group, 3 a motion to delete an item from the agenda is made and passed with a twothirds or larger majority, or 4 the meeting runs out of time before the item can be discussed. In summary, the agenda can be changed before or after it has been adopted. Before adoption of the agenda, motions to amend the agenda require simple majority votes.
After adoption, motions to amend the agenda require two-thirds or larger majorities to pass. Debate on Motions Business is accomplished in meetings by means of debating motions. The word motion refers to a formal proposal by two members the mover and seconder that the meeting take certain action. Technically, a meeting should not consider any matter unless it has been placed before the meeting in the form of a motion. In practice, however, it is sometimes advantageous to permit limited discussion of a general topic before a motion is introduced.
A preliminary discussion can sometimes indicate the precise type of action that is most advisable, whereas presentation of a motion first can result in a poorly worded motion, or a proposal for action that, in the light of subsequent discussion, seems inadvisable.
This departure from strict parliamentary procedure must be used with caution, however. The chair must be careful not to let the meeting get out of control. Normally, a member may speak only once on the same question, except for the mover of the main motion, who has the privilege of closing the debate that is, of speaking last.
If an important part of a members speech has been misinterpreted by a later speaker, it is in order for the member to speak again to clarify the point, but no new material should be introduced. If two or more people want to speak at the same time, the chair should call first upon the one who has not yet spoken.
Associations may want to adopt rules limiting the time a member may speak in any one debatefor example, five minutes. The mover of a motion may not speak against his or her own motion, although the mover may vote against it. The mover need not speak at all, but when speaking, it must be in favour of the motion. If, during the debate, the mover changes his or her mind, he or she can inform the meeting of the fact by asking the meetings permission to withdraw the motion.
Proper Wording of a Motion Much time can be wasted at meetings when a motion or resolution is carelessly worded. It is for this reason that a motion proposed at a meeting, unless it is very short and simple, should always be in writing. The requirement of having to write the motion out forces more careful wording.
For example, if 29 votes are cast, a majority more than 14 is If 30 votes are cast, a majority more than 15 is If 31 votes are cast, a majority more than 15 is Some motions see Table 1 require a two-thirds majority as a compromise between the rights of the individual and the rights of the meeting.
To pass, such motions require that at least two-thirds of the votes actually cast excluding blanks and abstentions are in the affirmative. If 60 votes are cast, for example, a two-thirds vote is If 61 votes are cast, a two-thirds vote is If 62 votes are cast, a two-thirds vote is If 63 votes are cast, a two-thirds vote is A plurality vote is the largest number of votes when three or more choices are possible.